PBWC 10th Annual Conference
Wednesday June 2, 1999



Exhibitor Information:

Booth Fees: Booth $575($350 for Non-profits/Supporting Organizations) All booths are 10' x 10' and include one six foot table and two chairs, ID sign, backdrape and side walls, one Complimentary Full Conference pass ($150 value) - which includes Keynote Luncheon and two Exhibitor only passes - which do not include sessions or meal functions. Inclusion in The Resource Center Buyers Guide - inserted into the San Francisco Business Times & The Business Journal Serving San Jose and Silicon Valley.

Assignment of Space: Show Management reserves the right to assign each exhibitor display space and select exhibitors from applications received. Full payment must accompany the application.

Set Up Hours: Tuesday, June 1, 1:00 p.m. - 7:00 p.m.

Show Hours: Wednesday June 2, 7:00 a.m. - 6:30 p.m. Attendees will visit the display area throughout the day. Welcoming coffee, workshop breaks, pre-lunch breaks, and the afternoon reception will all take place in the exhibit area.

Shipping Instructions: All shipments must be pre-paid and a copy of the Bill of Lading forwarded to the "Official Service Carrier." Refer to your exhibit service manual for complete times and locations for your shipment. Generally, expect that the Official Service Contractor will store your items in their warehouse 30 days prior to the show or will accept direct shipments to the Moscone Convention Center on the first day of set-up.

Cancellation Policy: Received in writing by PBWC by April 1, 1999 will receive a full refund less a 10% process fee. Cancellations received after April 14, 1999 will be subject to a 50% cancellation fee. Fees will be forfeited on registrations and cancellations received after May 1, 1999.

For Exhibitors Selling Directly Off the Exhibit Floor: For exhibitors selling directly off the exhibit floor, the City and County of San Francisco are requiring all exhibitors to obtain a merchant license. Please contact PBWC at 650/548-2424 for more information. The one year merchant license fee is $112.50 after March 1, 1999.
To obtain a Transient Merchant's License, please see guidelines and contact information below

Labor Requirements: In order to conform to union contract rules and regulations, the Moscone Convention Center, requires all Exhibitors use qualified union personnel for all labor functions including installing and dismantling exhibits, and material handling within the conference. Additional information will be sent to exhibitors on receipt of the exhibitor application form.

Official Show Contractor: All decorating, rental furniture, freight and labor will be handled by PBWC's "Official Service Carrier." An exhibitor service kit will be mailed to exhibitors as soon as their registration has been confirmed. Orders for electricity must be placed with the contractor 21 days in advance of the conference. Exhibitors are responsible for any sales tax and music licensing liabilities required by law.

Accommodations: Available at the San Francisco Marriott
at special conference rates. For specific information and reservations please call the hotel directly. Be sure to mention
you are attending the Professional BusinessWomen of California's Annual Conference.
(800) 228-9290 or (415) 442-6755. Hotel reservations
should be made on or before May 10, 1999.

Air Fares:
For exhibitors coming from out of state, American Airlines is offering discounted fares to and from the PBWC Conference.
Call 1-800-433-1790.

Show Management: The Professional & BusinessWomen's Conference, Inc. is produced and managed by Planning Dynamics, Inc., a conference, trade show and special event production company, www.pdy.com .

For additional registration information please call (650) 548-2424. Information contained in this section is preliminary and subject to change.

On-line Exhibitor Application

 

FOR EXHIBITORS SELLING DIRECTLY OFF THE EXHIBIT FLOOR

WHAT ARE THE NEW EXHIBITOR REQUIREMENTS?
The City and County of San Francisco is requiring all exhibitors to obtain a transient merchant license upon conducting business through direct merchandise sales from The Moscone Center or Civic Auditorium show floor. A commercial exhibitor must at least have a transient merchant license and may be required to have a business tax registration certificate. --SAN FRANCISCO MUNICIPAL CODE, PART III,
ARTICLE 12B-

WHO DOES THIS APPLY TO?
Any exhibitor whose only business in San Francisco is to sell merchandise from Civic Auditorium show floor MUST obtain a transient merchant license. This does not affect exhibitors engaging in non-monetary exchanges such as placing merchandise orders.

All exhibitors who currently operate a business in San Francisco and have a valid registration certificate issued by the City and County of San Francisco Tax Collector and file business taxes annually are EXEMPT from this requirement.

In addition, the code requires all exhibitors to remit 10% of gross receipts from on-premise sales in excess of $5,000 from sales made during the quarter. --SAN FRANCISCO MUNICIPAL CODE, PART III, ARTICLE 3, SECTION 251, ET.SEQ.-

WHY?
The City and County of San Francisco has a comprehensive system of municipal licensing and business tax registration requirements that apply to all business exhibitors similar to the majority of cities located in a metropolitan commercial district.

Please notify your exhibitors of the business tax registration and/or license requirements. You will be held responsible for obtaining proof that your exhibitors either hold a valid registration certificate, or a valid transient merchant license, or are not conducting direct merchandise sales from the show floor.

For applications and complete information about the business tax registration certificate and/or transient merchant license please contact:

San Francisco Treasurer/Tax Collector's Office
City and County of San Francisco
Taxpayer Assistance Section
875 Stevenson Street, Room 220
San Francisco, CA 94103
Tel. (415) 554-4400

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